organization, Tips

Student Binders

I used to be a HOT MESS teacher. I was very disorganized and I could never find the data sheet or work sample I needed right when I needed it. Not a good trait for a special education teacher. Everything was fine until it wasn’t and after a messy end to the year back in May, I knew I had to get myself into gear. I’m trying super hard this year and I’m excited to do a blog series to show what I’m doing. Today’s topic are my beautiful student binders!

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Just look how beautiful this binder is! Each kiddo has been assigned a different color (I’ll do a more in depth blog post on the color coding later this month). I prefer the binders with the clear view cover so I can slip a cover sheet it-on the cover sheet I type the student name, the grade they are in and the school dates.

Here is the layout of the student binders:

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The Autism Helper suggested these Avery tabs because they stick out and can be easily seen and I love them! I get them from Amazon for a pretty good price!

Tab 1 is the current data sheet as well as the copies of the data sheets. Tab 2 has the programming guide that accompanies the IEP. I will also being doing blog posts on each of these components. Here’s a sneak peak of my data sheets!

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Tab 4 is specifically for parent-teacher communication. I keep a log to keep track of communication, especially face to face conversations. These conversations normally happen at drop off or early pick up and catch me a little off guard, so I make sure to write it all down. Tab 5 is a note session-for example if my OT and I do some brainstorming I will jot some notes in this section.

Tab 6 is for graded work. This is mainly the pre-tests and post-tests, but some other grades go in there as well. Tab 7 is for work samples-this is mainly some probes, special projects and any other word samples that might be important. Tab 8 is completed data sheets. As we work though the week we stick any paper evidence of the goal (word problem worksheets, writing prompts, reading passages etc) into the front of the binder.

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At the end of the week, I staple that week’s evidence to the back of the data sheet and move it to tab 8. That way it is always readily available in case anyone has questions. For example, if someone had a questions about this week’s writing prompt data (as seen above) they could just look at the attached sheet and find it quickly.

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Tab 9 keeps any original copies, including spare data sheets and communication logs. Tab 10 is listed as other-this is to capture anything else. For example, I have a kid who has medical alert due to his seizure disorder. I store those papers in this tab.

We are only in our fourth week of school but this system is working pretty well. I hope it gives you some inspiration for getting yourself organized 🙂

 

Monthly Plans, organization

Setting Up a Teacher Binder

I finally got my teacher binder up and running, and I am excited to show it to you all today! I’m also excited to use my married name this year!!

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I finally decided to type up my parent’s most used phone numbers and typed a grid to tape in the front of my binder. I’m so glad I did this! Instead of having to hunt down their emergency card or log into the system, I can grab my binder and have the numbers on the tip of my fingers. I also have a grid that lists the contents of my binder to stay organized.

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Section one of my binder is a set of my student’s data sheets. The master data sheet is in their own IEP binder, but I keep a copy in my binder. My assistants also have sets of the data in their binder. We all take data during the week, then merge on the master copy on Fridays. The student’s IEPs are also kept in their IEP binder, so I keep an IEP snapshot on each in section 2 that has the important information. I uploaded the snapshot as a freebie, grab it here!

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I downloaded these monthly calendars from Erin with You-AUT-A Know, I am hoping they help me keep track of all of the deadlines! This makes up section 3 of my binder-section 4 is for our state assessment. I have a monthly planning guide to make sure I plan for all of the standards as well as a copy of the manual for reference.

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My lesson plans are a two page spread that incorporate my schedule so I always know what is happening. The next week tab is reminders for me-for example, if I need to buy mentos for a science experiment we are doing on Wednesday, I would write it on the next week page so I remember. The week at a glance page lets me highlight parties, assemblies and other miscellaneous activities coming up. I keep all the pages of my lesson plans in section 5.

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I downloaded this meeting notes template from Tickled for Teaching. I will keep a bunch of copies in section 6 to keep track of staff meetings and professional developments. Sections 7-12 are my grade book sections. Each section has a grade book template from English Bulldog-the section I keep are Reading, Math, Language Arts, Science, Social Studies and Health.

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It took me a whole to get it set up, hopefully I can stick with it and stay organized!

Monthly Plans

End of July Check In

I’ve feeling pretty good about the progress I have made, and luckily I still have almost a month until the kids come into my classroom.

First, my September lessons are printed!! I put everything in a page protector, ready to be copied when its’ time. I will do a more in depth post later this month about how I plan to stay organized!

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Looking back to my goal list, I got all of the September materials made on my list. I listed government on the to-do list, but I really meant Famous Americans. That unit is done and posted! The scientific investigation unit is about 85% done, just have a couple more worksheets to make. I also made the graphing unit but once I printed it I didn’t like the sizing so I need to re do it.

I’ve started my special education binder and plans for my students’ binders as well. I also have all of my October plans in the excel!

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Here is my to-do list through August 15:

  • Reading
    • Pre/Post test
    • Three little pigs interactive materials
    • VAAP samples
    • Trick or treat supplemental activities
  • Language Arts
    • Pre/Post test
    • All anchor charts
    • VAAP samples
  • Math
    • Pre/Post Test
    • Anchor Charts
    • Interactive Notebook
    • VAAP samples
  • Science
    • Pre/Post Test
    • Anchor Charts
    • Interactive Notebook
    • Walk through worksheets
    • VAAP samples
  • Social Studies
    • Famous Americans Interactive Notebook
    • Famous Americans Emergent Reader
    • Rules and Laws Interactive Notebook
    • Rules and Laws Emergent Reader
    • Government Emergent Reader
    • Government Interactive Notebook
    • VAAP samples
  • Adapted Materials
    • Finish prepping all hard copies of September adapted materials
    • Re-D0 graphing adapted materials
    • Make 1 November adapted book
  • Organization
    • Get a binder for each student
    • Make a cover page for each student
    • Print any papers (IEP, FBA, BIP etc) for each student
    • Decide on # of dividers and by the dividers

 

Busy busy!! I go back on contract August 17 and I will be consumed with training and setting up my classroom, so I want to get as much done as I can 🙂

 

PS The baby girl I mentioned last post arrived this past Friday. She is already the most perfect princess and I can’t wait to meet her in about 10 days!